Please note to which category of presentation you have been accepted, and read the description for detailed information. The session types and other information will be helpful to you as you prepare your presentation.

Claim Your Session | Session Types | Timeline | AV & Media | Presentation Uploads

 

Be sure to follow these steps no later than Monday, August 21 to notify us of your intention to present at the conference.  

All affiliated presenters are notified, but only the lead presenter should claim the session. Only one presenter (typically the original author of the submission) can claim the session.

If you plan to join us in Orlando, your next steps should be:

  • Register to attend the conference. The deadline for presenters to register is September 20.
  • Make your hotel reservations. The hotel is expected to sell out, so don’t delay in reserving your room.
  • Plan to upload your presentation materials to your session page no later than November 1. Instructions and a session evaluation reminder slide will be emailed closer to the due date. Presenters are reminded to not only present interesting and compelling content on their topic, but to also include their session audience in interactive and engaging dialogue.
  • Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  
  • Let your co-presenters know when you are scheduled to present. Be sure to check back frequently as presentation rooms, dates, and times do change. We recommend that you plan to stay through the end of the conference (Friday at 12pm CT) and make your travel arrangements accordingly. 
  • Review the Presenter FAQ page. This page will be updated with additional information as the conference approaches.
  • Review your OLC user profile to make sure it is complete and up to date with your name, title, affiliation, photo and bio.
  • Send any abstract edits (title, abstract, co-presenters, etc.) to conference@onlinelearning-c.org no later than September 20.
  • Review the Presenter Promo Kit for important dates, information, and a meme you can share.

Be sure to add conference@onlinelearning-c.org to your email safe-senders list to ensure you continue to receive logistical emails from the OLC Conference team as the conference approaches.

 

Please note: You MUST follow these steps no later than August 21 to accept your presentation slot. If you do not actively follow these steps to accept to present, it will be assumed that you intend to withdraw your proposal.

  1. Login to OLC’s conference management system. Please email conference@onlinelearning-c.org if you have any difficulty signing into your account.
  2. Click on “My Sessions” in the upper right hand corner. 

  3. Select the “Accept/Decline presentation offer” link for your session, and follow the prompts to accept or decline our offer to present. You will be asked to confirm several items of note in this process, including that you understand what your presentation type will be. If you accept, you will be asked whether you will allow your presentation to be streamed* to the virtual conference audience.


If you accept, you will be asked whether you will allow your presentation to be streamed* to the virtual conference audience.
 

*Note if you accept with allowing streaming, you will also be asked to complete a release form. Please be sure to complete this step so that we may schedule your session accordingly. We recommend that you accept your session to be streamed. Streamed sessions are those that are viewable to our virtual attendees as well as being recorded for on-demand viewing by all conference attendees. Even if your session is not currently scheduled to be streamed, if the opportunity arises it will be helpful to have your permission statement on file.

Featured/Town Hall and Best-in-Strand presentations are required to agree to be streamed. If, as one of these “special” designations of sessions you do not agree, you will be re-categorized as a standard education session and your room and presentation time will change. Not all sessions will be streamed.

While Discovery Sessions are not streamed, if you are on the wait list and should a slot open up and your session be eligible to be moved to your preferred presentation format, your odds will improve if you have agreed to potentially be streamed.

Session Types and Descriptions

Please claim your session using the process outlined above, review your session page in the conference program/session listing, and make a note of the exact day, time, and room location of your session.* Note that as lead presenter, you MUST claim your session by the stated deadline (August 21) in order to officially accept this offer to present.

During the claiming process, you will be asked to accept or decline to allow your session to be streamed from the conference. Please be sure to complete this step so that we may schedule your session accordingly. Not all sessions will be streamed.

*Session dates, time and rooms are subject to change. We recommend that you plan to stay through the end of the conference (Friday at 1pm ET) and make your travel arrangements accordingly.  

The conference provides several session types:

1. Education Session

2. Panel Discussion

3. Express Workshop

4. Discovery Session

5. Pre-conference Workshop

6. Featured Session or Town Hall

7. Industry Showcase or National Sponsor Presentation

8. Digital Courseware Snap-Demo

 

 

1. Education Session:

Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  

The total time allotted for your Education Session is 45 minutes. Please allow 5-10 minutes of that time for questions, answers, and discussion with the audience.

An Education Session is a standard “presenter-as lecturer” session in a breakout room.

In order to best serve the diverse needs of our participants, presenters are reminded to design conference experiences to be as interactive and engaging as possible. Presentations should set the stage for interaction, but should not dominate the entire session time.

If your education session is part of our streamed session offerings, please keep the following in mind in order to actively engage your virtual audience:

  • Design your presentation with both virtual and on-site audiences in mind.
  • Deliver an interactive session, including providing any interactive features (i.e. polling) to both audiences.
  • Repeat any questions you take from your audience prior to answering in order to ensure the virtual audience clearly hears both the question and answer.  Use your microphone!
  • Acknowledge both audiences throughout your session.

All sessions are designated as BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device.

Note: During the claiming process, you will be asked to accept or decline to allow session to be live webcast from the conference. Best-in-Strand presentations are required to agree to be streamed. If you are selected as Best-in-Strand and you do not agree, you will be re-categorized as a standard education session and your room and presentation time will change. Not all sessions will be streamed.

 

 

2. Panel Discussion

Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  

The total time allotted for your Panel Discussion is 45 minutes. These sessions will feature an organized panel discussion in a diverse, conversational, and open forum between the panelists and the audience. Panelists will each present their core views on the topic in the first 15-20 minutes, and follow with 25-30 minutes of discussion in response to audience questions.

In order to best serve the diverse needs of our participants, presenters are reminded to design conference experiences to be as interactive and engaging as possible. Presentations should set the stage for interaction, but should not dominate the entire session time.

If your panel session is part of our streamed session offerings, please keep the following in mind to be sure to include and engage your virtual audience:

  • Design your presentation with both virtual audience and an on-site in mind.
  • Deliver an interactive session, including providing any interactive features (i.e. polling) to both audiences.
  • Repeat any questions you take from your audience prior to answering in order to ensure the virtual audience clearly hears both the question and answer.  Use your microphone!
  • Acknowledge both audiences throughout your session.

All sessions are designated as BYOD (Bring Your Own Device). Each lead presenter must bring his own laptop/device.

Note: During the claiming process, you will be asked to accept or decline to allow session to be live webcast from the conference. Best-in-Strand presentations are required to agree to be streamed. If you are selected as Best-in-Strand and you do not agree, you will be re-categorized as a standard education session and your room and presentation time will change. Not all sessions will be streamed.

 

 

3. Express Workshop: 

Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  

The total time allotted for your Express Workshop is 45 minutes.

These 45-minute workshops should feature a topic introduction and practical hands-on learning activities for participants to increase their understanding and skill in a particular area of interest through this micro-learning approach. Presentations must include measurable outcomes and activities for the 45-minute Express Workshop learning experience.

Note that presenters are responsible for providing all Express Workshop materials.  You will receive instructions at a later date on how to upload materials to the conference website, so that attendees can access them during your session. Note that OLC will be unable to produce workshop material copies for your session. We recommend uploading your materials to your session listing, and perhaps bringing a few copies (10 max) to put on tables in your room if desired.

If your express workshop is part of our streamed session offerings, please keep the following in mind to be sure to include and engage your virtual audience:

  • Design your presentation with both virtual and on-site audiences in mind.
  • Deliver an interactive session, including providing any interactive features (i.e. polling) to both audiences.
  • Repeat any questions you take from your audience prior to answering in order to ensure the virtual audience clearly hears both the question and answer.  Use your microphone!
  • Acknowledge both audiences throughout your session.

All sessions are designated as BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device.

Note: During the claiming process, you will be asked to accept or decline to allow session to be live webcast from the conference. Best-in-Strand presentations are required to agree to be streamed. If you are selected as Best-in-Strand and you do not agree, you will be re-categorized as a standard education session and your room and presentation time will change. Not all sessions will be streamed.

 

 

4. Discovery Session:  

Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  

The total time allotted for your Discovery Session is 45 minutes. For your presentation, you will be assigned a concurrent session presentation time, a presentation table in the Discovery Session area, and a position number to indicate your table location. In the Discovery Sessions, several presenters will present from their laptops at their assigned tables (1 presentation per table) as attendees circulate around the area to the various presentation stations to speak with presenters.

Discovery Sessions involve a brief electronic presentation (10-15 minutes maximum, repeated to attendees over a 45 minute time period) with the goal of eliciting comments and ideas from your peers. The Discovery Sessions are intended to allow for interactive 1:1 discussions between presenters and attendees. In general, we recommend a short series of PowerPoint slides (no more than 5) that hit your key points and are visually appealing to draw attendees to your table. There is no right or wrong way to present your Discovery Session. There are no specific requirements, other than they are conducted electronically on a laptop or other electronic device (such as an iPad) large enough for a small group of attendees to easily read the screen while standing next to you. No projector devices, please. The conference will provide a small table for your laptop, wireless internet, and power to the table.  There are no microphones or speakers, so any laptop audio would need to come directly from your device.

Please note: While Discovery Sessions are NOT part of the conference’s streamed sessions, should a slot open up and your session be eligible to be moved to your preferred presentation category, your odds will improve if you have agreed to potentially be streamed.

All sessions are designated as BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device.

Important note on Discovery Session scheduling: Your assigned slot for your Discovery Session presentation may change prior to the start of the conference.  If your presentation day/time is changed, you will be notified by the OLC Director of Conferences. These changes can occur right up to the start of the conference, as the number of presentations per session needs to be balanced. Therefore, Discovery Session presenters should plan their travel accordingly. We recommend you arrange your travel to arrive to the conference venue no later than the 12:00pm Wednesday for the first concurrent session of the conference, and plan to depart after the final concurrent session, which ends on Friday at 12:30pm. This will ensure that you are available to present during any concurrent session to which you may be reassigned.

 

 

5. Pre-conference Workshops

Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  

The total time allotted for your Pre-conference Workshop is 3 hours. Some Pre-conference Workshops will be held on Tuesday, November 14; primarily pre-conference workshops are held on Wednesday, November 15, 2017. We recommend that you arrive 15-20 minutes early to prepare and set up any necessary configurations needed for your session.  Presenters must account for questions, answers, and/or whole group discussion within the course of the workshop.

These 3 hour pre-conference workshops will provide participants with tangible “take-away” information, models, and/or processes and will offer a more in-depth look into tools and approaches than the 45-minute Education Sessions.

Your pre-conference workshop session includes specific, identifiable learning outcomes with in-session opportunities to support collaborative and/or interactive group learning activities. Presenters will provide an opportunity for questions, answers, and/or group discussion and activities within the course of the workshop to best engage participants in related learning activities.

Note that presenters are responsible for providing all pre-conference workshop materials.  You will receive instructions at a later date on how to upload materials to the conference website, so that attendees can print them in advance or access them during your session.  You will also be provided a list of attendees registered for your pre-conference workshop two weeks prior to the start of the conference.  You will be able to email them instructions and pre-read materials, as well as any items they should print and bring with them, in advance.

Please note: Pre-conference Workshops will not be part of the streaming session offerings due to the interactive and small group work nature of the workshop.

All sessions are designated as BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device.

 

 

6. Featured Session or Town Hall

Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  

Thank you for agreeing to be a Featured or Invited Presenter.

The total time allotted for Featured Sessions and Town Halls is 45 minutes. Please allow plenty of time for questions, answers, and discussion with the audience. Town Halls are interactive panel sessions with audience participation, focused on key topics for that particular strand.

During the claiming process, you will be asked to accept or decline to allow session to be live webcast from the conference. Featured and Town Hall presentations are required to agree to be streamed. If, as one of these “special” designations of sessions you do not agree, you will be re-categorized as a standard education session and your room and presentation time will change. Not all sessions will be streamed.

All sessions are designated as BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device.

Send any abstract edits (title, abstract, co-presenters, etc.) to conference@onlinelearning-c.org no later than September 20.

 

 

7. Industry Showcase (Presentation or Demonstration) or National Sponsor Presentation

Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  

The total time allotted for your Industry Showcase (Presentation or Demonstration) or National Sponsor Presentation is 45 minutes. Please allow 5-10 minutes of that time for questions, answers, and discussion with the audience.

  • Design your presentation to be interactive and highlight how your company solves an issue that online and blended educators face.
  • Avoid an obvious sales pitch.
  • Solve a real-world problem – provide solutions or suggestions to common problems that educators or institutions face.

In order to best serve the diverse needs of our participants, presenters are reminded to design conference experiences to be as interactive and engaging as possible. Presentations will set the stage for interaction, but should not dominate the entire session time.

If your session is part of our streamed session offerings, please keep the following in mind in order to actively engage your virtual audience:

  • Design your presentation with both virtual and on-site audiences in mind.
  • Deliver an interactive session, including providing any interactive features (i.e. polling) to both audiences.
  • Repeat any questions you take from your audience prior to answering in order to ensure the virtual audience clearly hears both the question and answer.  Use your microphone!
  • Acknowledge both audiences throughout your session.

All sessions are designated as BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device.

 

 

8. Digital Courseware Snap-Demo

Find your scheduled session, including date, time and location, by following this link to the Program/Session Listing and search by Presenters.  

Snap-Demos are 10 minute mini-presentations by selected digital courseware providers in the TTK during the OLC Exhibit Hall Preview on Tuesday evening. You will have 10 minutes to present with a 5 minute transition period between each.

All sessions are designated as BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device.

 

 

 

 

Timeline

  • Deadline for presenters to accept is August 21, 2017
  • Deadline for presenters to register is September 20, 2017
  • Final date for presenters to edit abstracts is September 20, 2017
  • Final presentation upload date is November 1, 2017

 

AV & Media

With the exception of Discovery sessions*, standard A/V equipment, including an LCD projector, screen, audio output from your personal laptop, and a hard wired internet connection to the podium will be provided for all sessions. Wireless internet will be available for attendees in the session room. HMDI connections will be provided. If you need an adapter to connect to HDMI output, please bring your specific adapter. 

*Discovery session presenters will be provided a small table for your laptop, wireless internet, and power to the table.  There are no microphones or speakers, so any laptop audio would need to come directly from your device.

Please note: The conference does not provide laptops for presenters. All sessions are designated as BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device. Additionally, any handouts you may want to distribute or support materials you may want attendees to have must be provided by you. OLC will provide instructions to you closer to the conference on how to upload support materials to the conference website so that attendees can access them.

 

Presentation Uploads

As an accepted presenter, you are strongly encouraged to upload your presentation materials as a pdf, PowerPoint file, or link (Prezi, VoiceThread, etc.) to your session in the OLC conference management system by November 1, 2017. The contributions will remain online as part of the conference materials after the conference. You will be provided instructions at a later date by the conference management team. Session abstracts and information about the presenters also will be included in the resource.

IMPORTANT: In order to post your final presentation to your session page, you will need to log into your user account on the OLC Conference Management System. Presenters will be provided instructions on how to upload their presentation materials in October.  Presenters will also be provided a slide that we encourage them to insert at the beginning of their presentation to encourage attendees to provide evaluation feedback through the mobile app or website for their presentation.

OLC does not require or provide a specific conference PowerPoint template for your presentation. We encourage presenters to use their own template to build their personal or institutional brand.