DAILY UPDATE for Tuesday, April 2

IMPORTANT UPDATES for our Conference Attendees 

Please be sure to read through all of the updates below in order to be fully informed and prepared for next week’s events.

Conference Registration Desk – Aurora Registration

Tuesday, April 2:

3:00pm – 7:00pm

Wireless Internet Access for Conference Space 

SSID: olc
Password:  olcwireless

WiFi is complimentary in Gaylord Rockies guest rooms for those who booked rooms through the OLC travel page.

Remember Your Water Bottle

Denver is very dry. Water consumption is important to help you adjust to both the arid climate and the altitude. 

We will have water stations available throughout the conference space and during the breaks in lieu of providing bottled water. Bring your own water bottle, use a glass provided, or purchase an OLC Hydrate Water Bottle onsite at the conference registration desk for $9. 



Breakfast is available daily (Wed-Fri) for attendees; see the printed program daily schedule for location. Coffee is always available in the exhibit hall during exhibit hours, and soft drinks/snacks are served during networking breaks and at receptions and evening events. Lunch and dinner are on your own. Enjoy one of the many onsite eateries within the Gaylord Rockies Resort & Convention Center. Hoping to find a peer to dine with in Denver? Feel free to use the Message Board to connect with other attendees for dining plans. We also encourage you to use our #olcdiningbuddies hashtag to connect with other conference attendees looking to make lunch and dinner plans.


Today’s Highlights

Tickets for Tuesday pre-conference workshops, the OLC Leadership Network Event, Tuesday’s Awards and Leadership Ceremony and Cocktail Reception, and Wednesday Evening’s Campfire Gathering: IDEA (Inclusion, Diversity, Equity & Advocacy) Celebration and Costume Party will be available for the purchase at conference registration check-in.  Pre-registered Tuesday pre-conference workshop attendees will check in at their workshop rooms. Check the digital display in the Convention Lobby to help you find your meeting room (Cottonwood 7-11). 

Tuesday night’s Campfire Gathering, 9:00pm – 10:00pm, is Game Night in Ski Village in the Grand Lodge (off the Main Lobby). Feel free to bring a game or just show up! 

BYOD!  Don’t forget to bring your own device (laptop, tablet, smart phone) for today’s workshop session.

*If you are registered for the workshop combo package (Tues AM and Tues PM workshops) or the Tuesday full day HBCU pre-conference workshop, we will provide a $25 meal voucher for lunch in the hotel.


Serenity Lodge and Tuesday Lunchtime Meditation

Take advantage of the Serenity Lodge (Mitzner Boardroom) for some quiet, reflective time. There will also be a lunchtime meditation session on Tuesday, 12:15pm-12:45pm to help you start off your conference week as you decompress, reconnect mind and body, and practice some self-care. 

Yoga Style or Meditation
Tuesday, 4/2 12:15pm – 12:45pm Mitzner Boardroom Meditation**


OLC Ranger Program

New to OLC Innovate? Attended previous OLC conferences and want to share your knowledge and expertise? The OLC Ranger Program is designed to enhance the conference experience for first-time conference attendees and anyone looking for additional networking opportunities at OLC conferences. The Ranger team has also put together several engagement maps to help you start planning which sessions to attend. Sign up or meet a ranger onsite at the Ranger Station in the registration foyer.  

Join the Rangers for a Tour of the Gaylord Rockies Resort and Convention Center, departing from the Ranger Station (Aurora Foyer) at 6pm. 


Attend the Tuesday Awards Reception

OLC and MERLOT invite you to join us for our annual Awards and Leadership Ceremony and reception. The ceremony and reception this year takes place Tuesday, April 2, 4:15pm – 7:00pm in Juniper A/B. A limited number of tickets will be available for purchase at the door $40. Join us for a special evening ceremony and reception as we honor OLC and MERLOT Award Winners and other leaders immersed in the higher education digital landscape. Best-in-Track Awards, Effective Practice Awards, and MERLOT Awards will be presented. The OLC Leadership Network Event attendees will also be recognized. Congratulations to all of our award winners!


Exhibit Hall Preview

Check into the conference early during our Tuesday evening early registration hours (3-7pm; Aurora Registration), then join our exhibitors in the Aurora Ballroom Exhibit Hall for a special preview event. A complimentary drink ticket and snacks will be provided to all attendees checking in to the conference at early registration.  Stop by the Innovation Studio to see what they are ‘cooking up’ during the conference, plus get an early start on your exhibitor stamp card for some fabulous prizes! Don’t forget to visit the exhibitors and enter to win some fabulous Sponsor and Exhibitor Booth Raffle prizes.  Visit our Special Events page and learn about our contests, including an OLC booth (#600) trivia contest, a social networking contest, and our Exhibitor stamp card contest – win an iPad Air 32GB and other prizes!


Additional Items of Note

    Download the updated OLC Conference Mobile App

    Mobile App icon

    Available now in the Apple iTunes store for iPhone and iPad

    Available now in the Google Play store for Android

    We are continuously improving our app. This new version has some improvements and bug fixes. Please log in using your OLC user account to use features such as creating your custom schedule.

    Please note: As part of our “green” initiatives, OLC is no longer using paper forms for session evaluations. Please use the OLC Conference mobile app or website to evaluate each session by clicking on “Evaluate Session” within each session listing.

    Each session evaluation you complete (limited to one per session) using the mobile app will be one entry into our contest. There will be five $25 gift cards awarded to individuals who complete session evaluations using the mobile app.

    Presenters who receive 10 or more evaluations will be entered into a post-conference prize drawing for a $25 OLC gift card.  


    Don’t forget to download the Marriott Rewards mobile app (if applicable) for opportunities for mobile check-in and bonus rewards and the Gaylord Hotels app for navigation assistance. 


    Create Your Personal Schedule

    Add and remove sessions from the Program/Sessions listing on the website or in the mobile app to create a list of sessions you want to attend! Access your personalized list of sessions from the “My Schedule” tab on the Program page.

    You must log in to your OLC user account in order to access this scheduling feature. As long as you are logged in, your selections should sync across devices.



    Activate Your Access to Conference Materials

    Ensure you have access to all the uploaded session materials and streamed session recordings. 

    • Log in to your OLC website user account, then click the “Activate” button below to access session materials and streams.
    • Select “Program” or “Streamed Sessions” from the “Activate” landing page. “Program” will direct you to the full program; “Streamed Sessions” will direct you to only those sessions that are being streamed.
    • Click on the desired session title to view session details.
    • You will find an orange “Watch This Session” button in the top right of the page of each session that is being streamed. If the session is not being streamed, there will not be a “Watch” button.
    • Presenter-provided session materials (if available) can be downloaded by clicking on the orange “Session Materials” button. If there is no button, the presenter has not yet uploaded their materials.

    Note: You must be logged in to your OLC user account to view the “Watch This Session” button on the streamed sessions.

    A step-by-step procedure of how to access and view the streamed session recordings may be found on our FAQ page (in the Virtual Conference FAQ section).   

    For easier access to the streaming program as well as crowd-sourced tips for enjoying the streaming portion of the conference, visit the new Virtual Hub page. 

    Activate Full Conference Access