OLC Institute of Professional Development Policies and Procedures

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INSTRUCTIONAL DESIGNER CERTIFICATE PROGRAM:

PREREQUISITES

To register and successfully complete the OLC Instructional Designer Certificate program participants need the following:

• At least one year of experience in supporting online course design and development in an instructional design capacity.

REGISTRATION

• Registration closes 24 hours prior to the start date/time of each course (e.g., if the start date is Wednesday at 12:00 pm ET, registration closes at 12:00pm ET on Tuesday).
• Upon registering and paying for the certificate program, you will receive an email confirming your registration.
• Late registrations will not be accepted. Please note that once the enrollment cap has been met on any OLC offering, it will be up to the discretion of the Institute to allow/deny any additional registrations.
• OLC offers start dates several times a year for the Instructional Designer Certificate program. Please review the additional dates on our website.
• With the exception of holidays, regular customer service hours are available on Monday – Friday from 9am – 5pm ET.

ENROLLMENT

• The Thursday before the start date of each course in the program, participants will receive an email with directions and an enrollment key to access all course materials and activities in our LMS, at http://institute.onlinelearningconsortium.org.
• The enrollment key is for the participant’s personal use and should not be shared with anyone. Once the course opens, the enrollment key can be used at any time to access the course. Participants will have access to each course for 365 days starting on the first day they enroll in the course.

TRANSFER REQUESTS

Cohort Transfer Requests

• Cohort transfer requests made prior to enrolling in the first course of the program will be granted without an additional fee. This request cannot be made more than once. All subsequent cohort transfer requests prior to enrolling in the first course will be charged an administrative fee of $50.
• After enrolling in the first course of the program, participants may request to transfer to a later cohort before the end of week 4 of their first course in the program. After the end of week 4 of the first course, transfer requests will be charged an administrative fee of $350. This request cannot be made more than once. No refunds will be given.
• Instructional Designer Certificate courses completed with SUNY are not transferrable to OLC’s Instructional Designer Certificate Program for credit. Participants are required to take all four workshops with OLC to be eligible for a program award of completion and badge. 

Note that transferring to a later cohort entails re-submitting all work and participating in each course of the program, partial credit will not be given for individual courses.

Once registered, no refunds will be given.

Individual Workshop/Course Transfer Requests

• Transfer requests made prior to enrolling in the course will be granted without an additional fee. This request cannot be made more than once. All subsequent transfer requests made prior to enrolling in the course will be charged an administrative fee of $50.
• Once enrolled in the course, participants may request to transfer to a later offering of the same course before the end of week 1 of that course. After the end of week 1, transfer requests will be charged an administrative fee of $350. This request cannot be made more than once.
• Transfer requests made after the course has ended will not be granted. Participants who do not successfully enroll and complete the course will have to re-take the course, which includes re-registering at the normal price. No refunds will be given.

Note that transferring to a later course entails re-submitting all work and participating in all weeks of the course, partial credits will not be given for individual weeks in a course.

Once registered, no refunds will be given.

FORMAT

The OLC Instructional Designer Certificate Program consists of four 4-week courses. Successful participants spend around 8-10 hours per week completing course activities.

There are two options for registering for the courses in the program.

• Option 1: Bundle Package
  This option is for participants who wish to participate in all 4 courses of the program to complete the Instructional Designer Certificate Program (a $100 discount on pricing over the a la carte option). If participants transfer for any reason they have 12 months to complete the program (all 4 courses) starting from the time they enroll in the first course.
• Option 2: A la carte (Pay as you go)
  This option is for participants who may not want to complete the certificate program, but who would like to take a single course. If participants decide to complete the full Instructional Designer Program by paying for each workshop individually, they have twenty-four months from the time that they enroll in their first course to complete the entire program (note that the bundle discount does not apply to this option).

• All participants of the OLC Instructional Designer Program are expected to adhere to the OLC Netiquette Guidelines.

ACCESSIBILITY

The Online Learning Consortium is committed to providing an inclusive learning environment and reasonable accommodations for all workshop participants. If you have any kind of disability, whether apparent or non-apparent, learning, emotional, physical, or cognitive, and you need some accommodations or alternatives to the learning materials, please contact us at certificate@onlinelearning-c.org to discuss your needs. It is never too late to request accommodations – our bodies and circumstances are continuously changing.

GRADING POLICIES

• Participants who want/need an Award of Completion for each course must complete all required and graded activities and have a course total of 90%.
• All participants will have the opportunity to submit work for a grade (by the listed assignment deadline) and, if necessary, a one-time opportunity to revise and resubmit their work to achieve a passing grade.
• No late assignments will be accepted.
• Anyone needing or wanting to submit work past the assignment deadline must get approval, in writing, from the faculty member. Only the faculty can determine if a participant may submit work after the deadline. Requests made after the course has concluded may not be granted (if it has been more than three weeks after the course has concluded, the request will be denied).

PLAGIARISM

Plagiarism, the passing off of other’s words, ideas, research, or other intellectual or artistic work as your own (intentional or unintentional), is not acceptable in any of the OLC offerings and may result in removal from the program. Participants are required to follow proper citation conventions when using outside resources.

AWARD OF COMPLETION/BADGES

Once you have successfully completed a course in the instructional designer certificate program, please make sure to download a copy of your award/certificate of completion (you will receive a PDF certificate at the end of each course). Please note that once your access to the course expires, you will not be able to download your award of completion, and we will be unable to grant requests for certificate copies, transcripts, and course completion records.

Successful participants of the entire program (not individual courses) will also receive a digital badge of completion for the program via Credly. Instructions will be sent out for how to access your badge once issued.

CANCELLATIONS

OLC strives to deliver all offerings as scheduled. However, we reserve the right to reschedule or cancel a program due to unforeseen extenuating circumstances or low registration. If this happens, OLC will give as much advanced notice as possible. In the event an Instructional Designer Program course is canceled or rescheduled, participants will be given the opportunity to select another offering in the same calendar year that fits their schedule and their registration payment will be applied to that event.

No refunds will be given.

INTELLECTUAL PROPERTY & COPYRIGHT

Unless stated otherwise, OLC and/or course facilitators retain copyright on all workshop and series materials. Please do not copy materials or distribute them to anyone without prior written approval from the copyright owner.

Special Note: The course content remains the property of OLC. Any product/content that faculty or participants create as a result of participating in an OLC program becomes the property of that individual.

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MASTERY SERIES:

PREREQUISITES

In order to register and successfully complete a Mastery Series, a participant must have either:

• One year of online or blended teaching experience
  Or
• Have taken the New to Online: The Essentials workshop series

Please note that for the Leadership in Online Learning Mastery Series, an additional prerequisite of administrative experience in online education is required.

REGISTRATION

• Registration closes 24 hours prior to the start date/time of the Mastery Series (e.g. if an offering begins on Wednesday at 12:00pm ET, registration closes at 12:00pm ET on Tuesday).
• Upon registering and paying for a Mastery Series offering, you will receive an email confirming your registration.
• Late registrations are not accepted. Please note that once the enrollment cap has been met on any OLC offering, it will be up to the discretion of the Institute to allow/deny any additional registrations.
• All Mastery Series offered throughout the year are listed on our website under the Mastery Series schedule.
• Regular Customer Service hours are available with the exception of holidays Monday – Friday from 9am – 5pm ET.

ENROLLMENT

• On the Sunday before the series start date, participants will receive an email with directions and an enrollment key to activate access to all series materials and activities in OLC’s learning management system at http://institute.onlinelearningconsortium.org.
• This enrollment key is for the individual participants’ use and should not be shared with anyone else.
• Once a Mastery Series begins, participants have until the end of Module 1 to enroll if they wish to successfully complete the series. Participants will have access to that Mastery Series for 365 days starting on the day they enroll.
• Please note, you will need to enroll in a timely fashion to receive Recognition of Mastery for a Mastery Series. We recommend enrolling no later than the 2nd day of the first module.

TRANSFER REQUESTS

If you request a transfer prior to enrolling, you can transfer one time without an additional fee. This request cannot be made more than once. All subsequent transfer requests made prior to enrolling into the series will be charged an administrative fee of $50.

If you request a transfer after beginning the Mastery Series, you will be charged an administrative fee of $350. This request cannot be made more than once. Please note that transfer requests made after the series has ended will not be granted. 

Partial credits will not be given for individual modules in the series. You will have to retake the entire series, regardless of the work you completed prior to transferring.

Once registered, no refunds will be given.

SERIES FORMAT & COMPLETION REQUIREMENTS

OLC Mastery Series programs are a set of three in-depth modules, each one-week long, on a specific topic. Breaks are provided in between for reflection and application of concepts (two 6-day periods).

An example of a Mastery Series schedule is shown below with approximate time commitments:

• Module 1: Approximately 7 asynchronous hours of work in 7 days plus 1 synchronous hour (available as a recording).
• Reflection and Application 1: Approximately 2-4 asynchronous hours of work in 1 week.
• Module 2: Approximately 7 asynchronous hours of work in 7 days plus 1 synchronous hour (available as a recording).
• Reflection and Application 2: Approximately 2-4 asynchronous hours of work in 1 week.
• Module 3: Approximately 7 asynchronous hours in 7 days of work plus 1 synchronous hour (available as a recording).

Successful completion of a Mastery Series results in Recognition of Mastery from OLC and requires:

• Enrollment by the end of the first day of the first module
• Completion of all graded activities by their stated deadlines
• A final series grade of 90% or greater

 

All participants in an OLC Mastery Series are expected to adhere to the OLC Netiquette Guidelines.

GRADING POLICIES

• Participants who want/need to receive an Award of Completion for the Mastery Series must complete all required and graded activities and earn a 90% or greater as their total course score.
• All participants will have the opportunity to submit work for a grade (by the listed assignment deadline) and, if necessary, revise and resubmit his/her work ONCE to achieve a passing grade.
• Anyone needing or wanting to submit work past the assignment deadline must get approval, in writing, from the facilitator. Only the facilitator determines if a participant can submit something late.

PLAGIARISM

Plagiarism, the passing off of other’s words, ideas, research, or other intellectual or artistic work as your own (intentional or unintentional), is not acceptable in any of the OLC offerings and may result in removal from the program. Participants are required to follow proper citation conventions when using outside resources.

GRADING DEADLINES

• All graded assignments must be completed by the due date listed. No late assignments will be accepted unless prior arrangements are made with the facilitator.
• Assignments will be graded within 3 business days of the due date and email notifications, via the News Forum, will be sent to all participants to inform them of their grades.
• Participants can revise assignments that do not achieve a passing grade, but they must submit their revisions within 2 days of their original grade being posted. Participants must get approval from the facilitator to revise an assignment.
• Revised assignments will be graded within 3 business days and email notifications, via the News Forum, will be sent to those participants to inform them of their grades.

AWARD OF COMPLETION/BADGES

Once you have successfully completed the mastery series, please make sure to download a copy of your award/certificate of completion from the series site. Please note that once your access to the course expires, you will not be able to download your award of completion, and we will be unable to grant requests for certificate copies, transcripts, and course completion records.

Successful participants will also receive a digital badge of completion for the program via Acclaim. Instructions will be sent out for how to access your badge once issued. Please note that badges will not be issued for programs that started prior to 2018.

ACCESSIBILITY

The Online Learning Consortium is committed to providing an inclusive learning environment and reasonable accommodations for all workshop participants. If you have any kind of disability, whether apparent or non-apparent, learning, emotional, physical, or cognitive, and you need some accommodations or alternatives to the learning materials, please contact us at workshop@onlinelearning-c.org to discuss your needs. It is never too late to request accommodations – our bodies and circumstances are continuously changing.

CANCELLATIONS

OLC strives to deliver all offerings as scheduled. However, if fewer than 10 people register, or if a facilitator falls ill, we reserve the right to reschedule or cancel the Mastery Series. If this happens, we will give as much advance notice as possible. In the event a series is canceled or rescheduled, you will be given the opportunity to select another offering in the same calendar year that fits your schedule and your registration payment will be applied to that event.

No refunds will be given.

INTELLECTUAL PROPERTY & COPYRIGHT

Unless stated otherwise, OLC and/or workshop facilitators retain copyright on all workshop and series materials. Please do not copy materials or distribute them to anyone without prior written approval from the copyright owner.

Special Note: The workshop and series content remains the property of OLC. Any product/content that the participant/faculty creates as a result of participating in an OLC workshop or Mastery Series becomes the property of that participant/faculty member.

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WORKSHOP PROGRAM POLICIES:

REGISTRATION

• Registration closes 24 hours prior to the start date/time of the workshop (e.g., if the start date is Wednesday at 12:00 pm ET, registration closes at 12:00pm ET on Tuesday).
• Upon registering and paying for a workshop, you will receive an email confirming your registration.
• Late registrations will not be accepted. Please note that once the enrollment cap has been met on any OLC offering, it will be up to the discretion of the Institute to allow/deny any additional registrations.
• OLC offers multiple start dates for the same workshop throughout the year. Please review the additional dates to locate an alternate cohort.
• With the exception of holidays, regular customer service hours are available  Monday – Friday from 9am – 5pm ET.

ENROLLMENT

• The Thursday before the workshop start date, participants will receive an email with directions and an enrollment key to access all workshop materials and activities in our LMS, at http://institute.onlinelearningconsortium.org.
• The enrollment key is for the participant’s personal use and should not be shared with anyone. Once the workshop opens, participants must enroll in the offering before 11:59 pm ET on the day the workshop opens. Once this deadline passes, participants must contact workshop@onlinelearning-c.org to request a transfer to a later session.
• Participants will have access to the workshop for 365 days starting on the day they enroll.

TRANSFER REQUESTS

• 7-day, 3-day asynchronous workshops, and 3-hour synchronous workshops
  • Participants can request to transfer to a different date or a different workshop before the start date, and only if they have not used the enrollment key.
  • Only one transfer request is granted per registration. Subsequent requests will incur a $50 administration fee.
  • Once enrolled in a workshop, transfer requests will not be granted.
  • For transfer requests, please email workshop@onlinelearning-c.org.
• 4-week workshops
  • Participants can request to transfer to a different date or a different 4-week workshop before the start date, and only if they have not used the enrollment key. Only one transfer request is granted per registration. Subsequent requests will incur a $50 administration fee.
  • Transfer requests for 4-week workshops after enrolling can be made prior to the end of the first week of the workshop.
  • After the first week of the workshop, there is an administrative fee of $350 for all transfer requests. This request cannot be made more than once.
  • Transfer requests made after the workshop has ended will not be granted. Participants who do not successfully complete the workshop will have to re-take the workshop, which includes re-registering at the normal price.

Once registered for a workshop, no refunds will be given.

FORMAT

• 7-day asynchronous workshops
  • Approximately 6-8 hours of asynchronous work in a 1 week period that begins on Monday and ends on Sunday
  • Activities and assignments designed to promote interactions with others, support critical and creative thinking about the topic, and develop skills necessary for online and blended teaching.
  • Award of Completion available for those who enroll no later than the second day of the workshop (Tuesday) and complete all required assignments by their stated deadlines.
• 3-day asynchronous workshops
  • Approximately 6-8 hours of asynchronous work in a 3 day period that begins on Wednesday and ends on Friday
  • Targeted activity designed to help you develop specific pieces of course content as detailed in the workshop description
  • Award of Completion available for those who enroll no later than the first day of the workshop (Wednesday) and complete all required assignments by their stated deadlines.
• 4-week asynchronous workshops
  • Approximately 8-10 hours of work per week, with each week beginning on Monday and ending on Sunday
  • Activities and assignments each week promoting interaction and engagement with others and developing skills related to the workshop topic
  • Award of completion available for those who enroll no later than the first week of the workshop, and complete all required assignments by their stated due dates (with a final workshop score of 90% or greater)
• 3-hour synchronous workshops
  • Approximately 6 hours of work in a one-day period
    • 3 hours of synchronous work
    • 3 hours of asynchronous work
  • Activities and assignments designed to promote the practice of specific skills related to the workshop topic
  • Award of Completion available for those who enroll by the scheduled day and time of the event, attend the entire 3-hour live session, and complete all required assignments by their stated deadlines
• Self-Paced workshops
  • These workshops are entirely self-paced and are not instructor-facilitated
  • The estimated time for completion is 6-8 hours, but you will likely find yourself spending more time as you investigate some of the additional resources that are provided
  • Award of Completion available for those who complete all required activities within 365 days of their enrollment

ACCESSIBILITY

The Online Learning Consortium is committed to providing an inclusive learning environment and reasonable accommodations for all workshop participants. If you have any kind of disability, whether apparent or non-apparent, learning, emotional, physical, or cognitive, and you need some accommodations or alternatives to the learning materials, please contact us at workshop@onlinelearning-c.org to discuss your needs. It is never too late to request accommodations – our bodies and circumstances are continuously changing.

GRADING POLICIES

• Participants who want/need an Award of Completion for a workshop must complete all required and graded activities
• All participants will have the opportunity to submit work for a grade (by the listed assignment deadline) and, if necessary, a one-time opportunity to revise and resubmit their work to achieve a passing grade.
• No late assignments will be accepted.
• Anyone needing or wanting to submit work past the assignment deadline must get approval, in writing, from the faculty member. Only faculty can determine if a participant may submit work after the deadline.

PLAGIARISM

Plagiarism, the passing off of other’s words, ideas, research, or other intellectual or artistic work as your own (intentional or unintentional), is not acceptable in any of the OLC offerings and may result in removal from the program. Participants are required to follow proper citation conventions when using outside resources.

AWARD OF COMPLETION

Once you have successfully completed the workshop, please make sure to download a copy of your award/certificate of completion from the workshop site. Please note that once your access to the course expires, you will not be able to download your award of completion, and we will be unable to grant requests for certificate copies, transcripts, and course completion records.

CANCELLATIONS

OLC strives to deliver all offerings as scheduled. However, we reserve the right to reschedule or cancel a program due to unforeseen extenuating circumstances or low registration. If this happens, OLC will give as much advanced notice as possible. In the event a workshop is canceled or rescheduled, participants will be given the opportunity to select another offering in the same calendar year that fits their schedule and their registration payment will be applied to that event.

No refunds will be given.

INTELLECTUAL PROPERTY & COPYRIGHT

Unless stated otherwise, OLC and/or workshop facilitators retain copyright on all workshop and series materials. Please do not copy materials or distribute them to anyone without prior written approval from the copyright owner.

Special Note: The workshop and series content remains the property of OLC. Any product/content that faculty or participants create as a result of participating in an OLC program will become the property of that individual.

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TECHNICAL REQUIREMENTS FOR OUR PROGRAMS

Workshops & Webinars
Zoom is the leader in modern enterprise video communications with an easy, reliable cloud platform for video and audio conferencing, collaboration, chat, and webinars across mobile devices, desktops, and telephones.

System Requirements

• An internet connection – broadband wired or wireless (3G or 4G/LTE)
• Speakers and a microphone – built-in, USB plug-in, or wireless Bluetooth
• A webcam or HD webcam – built-in or USB plug-in

Recommended Browsers

• Windows: IE7+, Firefox, Chrome, Safari5+
• Mac: Safari5+, Firefox, Chrome
• Linux: Firefox, Chrome

Workshops
OLC uses an open-source LMS called Moodle for the asynchronous component of workshops. Moodle provides a flexible and user-friendly set of asynchronous collaboration and learning tools. As with most open-source technologies, the Moodle software is free, making it a very cost-effective software package for any institution or company, without sacrificing quality. Moodle is a robust environment that is dynamic, interactive, and provides cross-platform learner access through a standard web browser. System Requirements: Moodle will work in any modern web browser, however, Moodle works best in a range of specific browser types (see below).

Recommended Browsers

Recent versions of:

• Google Chrome (version 30 or later)
• Mozilla Firefox (version 25 or later)
• Apple Safari (version 6 or later)
• Internet Explorer (version 9 or later)