Overview | Preparing for the Conference | At the Conference

 

Overview

The Diversity & Inclusion Committee for Innovate 2019 broadly defines diversity and inclusion as honoring all individuals for who they are, where they are. It also means connecting with each other and creating an environment where everyone feels like they are part of the Conference community.   

As details of the conference are finalized, we’ll provide up-to-date accessibility information to help you prepare and get the most out of the conference. If you require 1:1 consulting to address your accommodation requests in order to ensure you are able to fully participate in the conference, please indicate your accommodation needs during the registration process. We will work with you individually and with the appropriate vendors or the hotel to make sure that your specific accommodation needs are addressed. If you have questions or would like to discuss your accessibility needs or concerns, please email us at conference@onlinelearning-c.org.

We are happy to provide suggestions on what you can do at the conference to bring diversity and inclusion to OLC Innovate 2019.

This page will continue to be updated as we approach the conference and more information becomes available. 

 

Preparing for the Conference

During Registration

Dietary Restrictions

The conference registration process includes a question asking you to identify any special dietary needs (gluten-free, dairy-free, vegetarian, vegan, pork-free). The hotel labels everything on buffets/stations with the most common dietary restrictions (gluten free, dairy free, vegetarian, vegan, contains nuts, etc.).

There is also space in the registration form to indicate if you have a life threatening food allergy.  All life threatening food allergy information will be provided to the event banquet manager, who will review the list with the chef to determine who is not accommodated by each menu and would require a separate meal. If your life threatening allergy is not accommodated by each menu, we will provide you with a special meal ticket for any functions for which you require something other than the main menu.

Accommodation Requests

During the registration process, you will be asked to identify if you require an accessibility accommodation.  You will be contacted in March by OLC for a 1:1 consultation to discuss arrangements needed to maximize your conference experience.  If you missed this during the registration process, or are unsure whether or not you will need an accommodation, please contact the OLC Conference Team at conference@onlinelearning-c.org.

Requests for captioning and other on-site accommodation needs may be submitted to the conference team at conference@onlinelearning-c.org. OLC will strive to make accommodations to the best of our ability based on available resources. 

Presenters

If you are a presenter, please attend the training session for your presentation type for guidelines to best accommodate all attendees in your session. Find more information by visiting the OLC Presenter Services page.

Presenters should ensure that their presentation materials will be accessible for individuals with a wide range of disabilities. Follow web accessibility guidelines to ensure everyone in the room can benefit and that the presentation materials are accessible.

If you are presenting and need an accommodation in order to be able to conduct your presentation, please let us know. If you need a low table to present your Emerging Ideas Session, please be sure to request that in advance of the conference.  

Presenters should plan to describe their slides, visual demonstrations, or videos to the audience for any attendees with visual impairments. Please conduct an accessible and inclusive session and repeat any questions that have not been asked through the microphone for any attendees who are deaf or hard of hearing.

Hotel

The Gaylord Rockies Resort & Convention Center meets ADA (Americans with Disabilities Act) requirements and follows ADA accessible guidelines. Wheelchair accessible rooms can be requested at the time of making your hotel reservation. The Gaylord has a limited number of ADA rooms with two beds in the event that a conference attendee needs to bring an assistant. Please let us know if you would like to make a specific request for an ADA room with 2 beds by emailing conference@onlinelearning-c.org.

 

At the Conference

We want to make participating and the conference experience simple, accessible, and inclusive.

Facilities and Meeting Space

Stop by the Ranger Station for an accessible meeting space map and tour.

Guests are welcome to use public restrooms that are most appropriate for their gender identity. The restrooms in (TBD) are designated as gender neutral.

Nursing mothers should inquire at the registration desk for access to the lactation room.

General session and breakout session rooms are set with wide aisles in the center per ADA accommodation requirements. Designated accessibility sections can be located in the front of the room.  

Unplug and Refocus

Everyone needs a break and time to decompress when at a large conference. Take advantage of the opportunities to unplug and refocus.

“The Sanctuary” room is a quiet, reflective space – location coming soon – available for all conference attendees to use. This is a quiet space room.  No cell phone conversations allowed. Please keep face-to-face conversation to a minimum or at a very low level so as not to disturb others in the room.