Join thousands of faculty, system administrators, course designers and interested professionals in the pursuit of quality online learning.  Become a sponsor or exhibitor for OLC Innovate 2019, to be held April 2-5, 2019 at the Gaylord Rockies Resort & Convention Center in Denver (Aurora), Colorado.

The 2018 conference attracted an on-site attendance of 1,200 and a virtual attendance of 500 from over 550+ institutions, 49 states plus Washington DC, and 18 countries.  The attendee breakdown was 7% Administrator, 25% Program Director/Manager, 18% Faculty/Instructor, 19% Instructional Designer/Instructional Technologist, 23% Corporate Vendor, and 8% Other.

We welcome organizations who offer hardware, software, Internet activities, distance and blended learning, educational technology and other products and services of interest to higher education, administrators, instructional designers, and trainers, as well as professional development professionals in healthcare, government and workforce training.

Review the list of last year’s conference sponsors and exhibitors.

Our OLC conference sponsors get exceptional opportunities for client contact and brand recognition. Our well-attended events provide premium opportunities for you to network, discover, and share views on online learning, emerging technologies, and best practices.

Check out our National Sponsorship options for top-level benefits and exhibit status at the OLC Innovate Conference (April 2-5, 2019 – Denver) and plan early for Fall of 2019. The OLC Accelerate 2019 conference will be November 20-22, 2019 in Orlando, Florida. 

For additional information, contact Brenda Weiss-Pesta, Director of Sponsorship Sales, at or 617-716-1417.  We look forward to seeing you there!

To request or access exhibitor and sponsorship materials, please click on the links below. We will continue to add links as more information becomes available.

We look forward to you having you join us at OLC Innovate 2019.

Prospectus and/or Contract
Available for OLC Accelerate 2019, check back for information on OLC Innovate 2020

Credit Card
Authorization Form

Exhibit Hall
Floor Plan

Freeman Exhibit
Management Kit

Freeman Full Kit (pdf) (online link)

Internet Order Form

Electrical Online Order Form

A/V Order Form

Lead Retrieval Order From

Download XLSX

April 2
April 3
April 4
April 5

Exhibit Set-up*

11:00am – 4:00pm    

Exhibit Hours*


5:00pm – 7:00pm 8:00am – 12:00pm
1:00pm – 7:00pm
8:30am – 12:00pm
1:00pm – 3:30pm

Exhibit Dismantle*


  3:30pm – 5:00pm 8:00am – 11:30am

*Hours are subject to change. OLC will not allow early tear downs. Please be respectful of attendees in the hall and your neighboring exhibitors/sponsors and do not tape boxes and tear down displays before 3:30pm Thursday. 

Booth dimensions are 10′ deep x 10′ wide (a double booth would be 10′ deep x 20′ wide). Additional booth information (coming)

Exhibit and sponsorship opportunities may be found in the Prospectus. Key benefits include:

  • Exhibits will be located in a prime traffic area central to all session rooms, with a Welcome reception, Café seating, coffee and snack breaks, and Innovation Lab, all strategically located in the exhibit area to enhance traffic to your booth.

  • National and Gold sponsors are guaranteed a presentation slot in the Industry Showcase.  Additional Industry Showcase Presentations are available on a space available basis for Silver sponsors and Exhibitors by sponsorship level and then in the order contracts are received.

  • Special benefits for a wide range of sponsorship opportunities. Contact Brenda ( for additional branding opportunities. 




12/31/18 Early Bird Pricing Ends
Ongoing Booth Contact Information Individuals designated as a contact receive important logistical communications from OLC. Please send contact changes to Laurie Lulow and Brenda Weiss-Pesta
Ongoing Rules and Regulations Exhibitors are responsible for ensuring that their booths meet all of the exhibit specifications, as provided in the rules and regulations.
or earlier
Booth Selection Begins The conference team will contact sponsors and exhibitors for booth selection by contract level and then receipt date of contract. Please be sure your booth contact information is updated as we allow 48 hours for a response before assigning a space and moving to the next vendor in line.
1/24/19 Exhibitor/Sponsor Profile Complete profile and submit logo (logo specs). Information submitted after this date is not guaranteed inclusion in the printed Schedule-at-Glance.
1/24/19 Industry Showcase Session Abstracts Due Submit Industry Showcase information
1/24/19 National Titanium and Diamond Sponsor Presentations Due Submit National Sponsor Presentation information
1/31/19 Printed Program Ads Due Full page ad specs (National, Gold); Half page ad specs (Silver)
2/7/19 Exhibitor/Sponsor Mailing List (direct mail, no e-mail) Exhibitors and Gold and Silver Sponsors receive one complimentary set of attendee addresses (non-opt out) to promote corporate presence via an approved direct mail piece (no e-mail).
Send your promotional materials to for approval.
2/7/19 National Sponsor Email List National Titanium, Diamond and Platinum Sponsors receive on complimentary set of attendee addresses with email address (non-opt out) to promote corporate presence via an approved direct mail piece or email (one allowed pre-conference).
Send your promotional materials and email text to for approval.
3/11/19 Housing Cutoff (cutoff is March 11)
Make your Hotel Reservations
This is the last day to make hotel reservations in the housing block at the Gaylord Rockies Resort and Convention Center and receive the conference rate. After this date reservations need to be made directly with the hotel.
3/4/19 Advance Shipping to Freeman Warehouse Begins Freeman begins accepting shipments at their warehouse. Shipping information and labels are available at Freeman Online. The advance shipping deadline is 3/25/19.
3/4/19 Booth raffle and social media prize deadline for inclusion in the addendum/special events flyer If you will offer a booth raffle and/or if you would like to contribute a prize to the Social Media Contest, please complete this form (coming). 
TBD Exhibitor Appointed Contractor Form Due
3/11/19 Freeman (discount price deadline) Submit to Freeman; forms are located at Freeman Online.
Booth carpeting (p69)
Booth furnishings, displays, and accessories (OLC purchases a draped table, two chairs and wastebasket for each booth. Booths have black back drape and grey side drapes). (p58)
Labor installation/dismantle (p90)
Material handling (p18)
Forklift/rigging labor (p92)
Third-party authorization form (p7)
3/11/19 Electrical  One outlet with two plug in receptacles is provided for each single and double booth. PSAV is provider. See page 97 of Exhibitor Kit for additional electrical needs.
3/11/19 Overhead sign and banner hanging PSAV is provider. Please see page TBD of Exhibitor kit.
3/11/19 Booth Internet (coming) (advance rate deadline) Hall has wireless internet connectivity; vendors may purchase hardwired internet via Xponet. See page TBD of Exhibitor Kit.
3/11/19 Exhibitor/Sponsor Booth Catering & Services Menu Gaylord Rockies Resort and Convention Center; page TBD
3/11/19 A/V and Computer Rental (advance rate deadline) PSAV; page 98 of the Exhibitor Kit
Lead Retrieval Rental Deadline (advance rate deadline is 3/15; orders accepted until 3/22) *Lead retrieval unit is provided for National Sponsors. SmartSource is provider. See page 100 of the Exhibitor Kit.
3/19/19 On-site Booth Contact – for logistics Please provide the contact information for the on-site person responsible for your booth who conference management can contact if needed.
3/19/19 Exhibitor/Sponsor Badge Registration Register your exhibit hall staff in advance. After TBD, paid registrations will be assessed a $50.00 fee (no exceptions).
3/25/19 Advance Receiving of Shipments at Freeman Warehouse Ends Material arriving after this date will be received at the warehouse with an additional after-deadline charge; shipping information and labels are located at Freeman Online.
4/2/19 Shipments Received at Show Site Freeman will begin accepting shipments at the Gaylord Rockies; shipping information and labels are available at Freeman Online. Shipments arriving before this date may be refused by the facility.