OLC Innovate 2019: Registration

Virtual Attendee: Discount will be automatically applied when logged into your OLC member account

What is the Virtual Attendee Option? 

Does your university continue to restrict your travel budget? We offer an option that will allow participants to make the conference come to them! The virtual attendee option provides the opportunity for individuals and institutions to attend select sessions of the conference via live stream services.

A selection of sessions will be live streamed, including the keynote sessions, featured sessions, select education sessions, and key industry showcase sessions.  On-demand access of all recorded sessions is provided to onsite and virtual attendees post-conference for one year.  

• On-demand access to all recorded sessions is provided to onsite and virtual attendees post-conference for one year. To access streamed sessions, participants need to be logged in at onlinelearningconsortium.org.
• Participate despite schedule or budget restraints. If your schedule or budget does not allow for the trip or your institution does not support travel outside of your state, the virtual attendee option provides a full-scale online experience.
• Virtual schedule provides excellent breadth and depth of the program offered. Selected sessions to be live streamed include the keynote and plenary sessions, featured sessions, research highlights sessions, select educations sessions, and key solutions showcase sessions.
• View live stream or on-demand recordings. Onsite and virtual option attendees have access to on-demand recordings of the sessions for up to one year post-conference at no additional cost.  No need to re-arrange your schedule to view a particular session…access the on-demand recording at your leisure!
• Be a true participant of the conference.Special attention is paid to integrate the onsite event with the virtual event. Virtual attendees will be able to post questions in each individual session’s online chat room (monitored by onsite session chairs) as well as participate in larger conference discussions via our OLC Facebook Group. We also invite all virtual participants to Tweet their comments on sessions using our Twitter hashtag #OLCInnovate.

*If your group is purchasing a Group Virtual Package, the designated Group Manager must purchase this package first.  Upon completion of this package registration, the Group Manager will receive the allotted number of package participant coupon codes to assign and distribute to each participant in their group. Each participant will then register themselves as an “Individual” Virtual Attendee and enter their unique package participant coupon code.

Virtual FAQ |  Check out our Virtual Hub

The Fine Print

Innovate 2019 – included as part of your registration:

*Proof of current, full-time student status must be provided to conference@onlinelearning-c.org. All student registrations will be approved after we have received the proof of current student status and after the registration is completed.

**Press Passes are available for a very limited number of press by invitation only. For more information or questions contact us at marketing@onlinelearning-c.org. 

***ACADEMIC REGISTRANTS: If you select the Academic Affiliate (Faculty/Staff) Registration type, please use your institution email with the .edu extension. All other email addresses used will be reviewed. Non-academic affiliate registrations may be contacted for additional information and may be required to change to the corporate registration type at a higher rate.

OLC Hydrate Water Bottle ***OLC is committed to being green where possible. In lieu of providing bottled water at the breaks, we will have water stations available throughout the conference space and during the breaks. We are offering a refillable 17oz stainless steel OLC branded “OLC Hydrate” water bottle. Be sure to add a water bottle to your conference registration or purchase one onsite for $9.

Refund / Cancellation Policy

**There are NO Refunds and NO Credit Memos issued starting March 30, 2019. Anyone who cancels on or after 3.30.19 will be considered a Virtual participant – they automatically have access to all streaming sessions, on-demand recordings and session materials.

Cancellations will no longer be accepted as of March 30, 2019.

Refund and cancellation requests must be made in writing. Refunds will be issued less a $100 administrative/cancellation fee for registrations ($50 for students), and a $25 cancellation fee is charged for workshops. 

• Cancellation by March 4 (up to 1 month out): Refund of payment minus the cancellation fee(s).
• March 5 – March 18: Credit memo issued for registration and optional items minus the cancellation fee(s). Credit memos can be used until December 31, 2020 toward a future OLC conference and are non-transferable.
• March 19 – March 29 (within 2 weeks of the conference): Credit memo issued for 50% of REGISTRATION FEE ONLY, minus the cancellation fee(s). There will be NO Refunds for ticketed items including lunch tickets, guest tickets, and special event tickets.
• Starting the weekend or Saturday before of conference week, no credit memos will be issued. All registrations are non-refundable at that point. The attendee will still have access to all on-demand recordings for one (1) year post-conference.
• There are no refunds on virtual conference registrations due to the nature of on-demand access.
• Cancelled registrations with an outstanding balance will be invoiced for the cancellation fee.

If you are not able to attend, a substitute may attend in your place. The name and email address of the substitute must be emailed to The Online Learning Consortium. If you do not attend the program and do not submit a written refund request, The Online Learning Consortium will retain all fees. The Online Learning Consortium is not responsible for any change / cancellation charges assessed by airlines, travel agents, hotels or other similar vendors. Email all cancellation requests/substitutions/ registration questions to Laurie Lulow at laurie.lulow@onlinelearning-c.org. 

If you elect to transfer your onsite conference registration to a virtual attendee registration, we will apply $75 of your cancellation fee toward a virtual attendee registration. The remainder of your onsite registration fee will follow the cancellation policy guidelines now in effect for any credit due.  A $25 admin fee will be assessed to replace the onsite $100 cancellation fee.

Non-Exhibitor Solicitation Restrictions

In order to protect our valued exhibitors and sponsors and the significant investment they have made to participate as a partner at the conference, our rules strictly prohibit solicitation by attendees who do NOT have exhibit booths. Any non-exhibitors who are observed soliciting business at the conference, a practice known as “suitcasing” or “outboarding”, will be asked to leave immediately.   Individuals and companies found to be suitcasing or outboarding may also be excluded from future conferences.

How to Add an Optional Item or Ticket

New Registration?

If you need to separate your ticket order from your conference registration, I recommend only registering for those items that your institution will be paying for. Completely finalize your registration – indicate the payment method. Take note of your confirmation number.

• Once your initial registration is complete, re-enter the Registration tab on the conference website to add your event tickets (and pay separately).
• Register NOW!
• Scroll to the bottom of the page and select Already Registered?
• enter your confirmation number and email address as indicated OK
• Select MODIFY box (left-side of page)
• NEXT (scroll through this page – you have already selected your conference registration – no need to change anything here)
• Select the Optional Item that you would like to add to your registration (Pre-conference Workshops, Awards Lunch ticket, OLC Hydrate Water Bottle). 
• NEXT
• NEXT (this is just a verification of the page you were on – just continue)
• Scroll to the bottom of this page – the new items that you added to your registration are highlighted in yellow – Note – only the new amount due appears
• Payment method: add your personal credit card information here. **Be careful to replace the address that was automatically populated from your registration to make it match the credit card you are entering**
• FINISH

Let the cog wheels spin until you receive confirmation that your registration has been updated!

Existing Registration?

• Re-enter the Registration tab on the conference website.
• Register NOW!
• Scroll to the bottom of the page and select Already Registered? OK
• Select MODIFY box (left-side of page)
• NEXT (scroll through this page – you have already selected your conference registration – no need to change anything here)
• Select the Optional Item that you would like to add to your registration (Pre-conference Workshops, Awards Lunch ticket, OLC Hydrate Water Bottle).
• NEXT
• NEXT (this is just a verification of the page you were on – just continue)
• Scroll to the bottom of this page – the new items that you added to your registration are highlighted in yellow – Note – only the new amount due appears
• Payment method: add your personal credit card information here. **Be careful to replace the address that was automatically populated from your registration to make it match the credit card you are entering**
• FINISH

Let the cog wheels spin until you receive confirmation that your registration has been updated!

If you have any difficulties, please contact Laurie.Lulow@onlinelearning-c.org for assistance. See you in New Orleans!

Onsite Registration for a Group of 20+

Large Group Onsite Registration: We can help make your registration process smoother. If you have 20 or more people to register to attend onsite, we can assist you. Please contact conference@onlinelearning-c.org.