OLC Accelerate 2021 Presenter FAQs
The CFP is now closed. Thank you for your submission. Notifications will be emailed to all submitters on June 15, 2021.
The CFP is now closed. Thank you for your submission. Notifications will be emailed to all submitters on June 15, 2021.
The following guidelines are meant to help you with your preparations to present at the conference. Should you have additional questions after reading these guidelines, please contact the OLC Conference Management Team at email@example.com.
Workshops, Pre-conference Master Classes, and Summits should be designed with specific, identifiable learning outcomes for participants and provide participants with tangible “take-away” information, models, and/or products with multiple opportunities for collaborative and/or interactive group activities to engage participants in a more in-depth look into the topic and related technological tools. Presenters must consider how participant engagement will be used to achieve participant learning outcomes. Presenters must account for questions, answers, and/or whole group discussion within the course of the workshop.
You can find the specific time for your session on the conference website Program page. Presenters should plan to enter their Zoom rooms through the attendee links about 10-15 minutes prior to the session start time. The OLC staff room manager will promote presenter to “co-host” status in the Zoom room. Please allow this 10-15 minutes to do any tech checks and finalize plans with your room manager and session chair for Q&A or other requests for your session.
All virtual live streaming presentations will have a couple of housekeeping slides at the beginning and end of each session. The closing housekeeping slides will include a session evaluation reminder. Onsite presenters should download our “Session Evaluation Reminder Slide” (.pptx) to insert at the beginning and end of your presentation to encourage attendees to complete evaluations for your session. We recommend 16:9 ratio slides to maximize the screen size and proportions. Please note that we do not use paper evaluation forms. All sessions evaluations are done through the conference website, the conference beta platform or the conference mobile app.
Let’s work together to create some buzz about your participation in this conference! Please promote your own presentation as well as the conference in general to your colleagues and social networks. We have developed a presenter promotion kit to help! The Twitter handle is @OLCToday; the hashtag for this conference is #OLCAccelerate. Feel free to create a hashtag for your own presentation as well. Presenters may indicate a custom hashtag in the presentation claiming process. We also suggest you post hashtags at the start of your session and encourage attendees to use them.
OLC Accelerate will take place in two modalities. We will offer the same slate of vibrant conversation and knowledge sharing you’ve come to expect from virtual OLC events, then we’ll convene onsite two weeks later for more programming, including conversation, networking, and ample opportunity to share both your ideas and your knowledge. Join us, make new friends, and re-connect in Washington, D.C. at the gorgeous Gaylord National Resort and Convention Center!
Yes, all presenters are required to register in advance of the conference. Presenters must register and pay the registration fee no later than August 11, 2021 in order to avoid potential session cancelation. The registration fee table can be found on the registration page. Any presenter unable to register by August 11 should contact Christine Hinkley, Sr. Director of Conferences, at firstname.lastname@example.org with a description of the issue and the time frame you expect it to be resolved within.
No, OLC does not cover any other conference-related expenses for presenters. As a non-profit, OLC is unable to provide assistance for travel or lodging expenses to presenters. Presenters are responsible for their own travel and lodging expenses, including all taxes and fees on said travel and lodging expenses.
The final date presenters can submit edits to their abstracts or submit co-presenter information is August 11, 2021. Any changes submitted after that date will not be included in the conference program. Any changes to presenters, session descriptions, etc. must be submitted no later than August 11 to email@example.com.
Yes, all proposals go through a rigorous 3-phase review process. The first phase consists of a double-blind peer-review. The second phase is review and recommendation by the track chairs. The third phase is a final review by the conference and program chairs and the OLC conference team.
Submission notifications are scheduled to be emailed on June 15. Notifications are sent to all authors on each submission. Only the lead presenter should claim the session. All submissions are sent notification emails, regardless of acceptance status. Please be sure to “whitelist” emails from the @onlinelearning-c.org domain. If you do not receive a notification email, please contact us at firstname.lastname@example.org.
No, OLC does not require a final paper submission. Your presentation is your final product. We require presenters to upload a final presentation by September 10, 2021 to the presenter’s session page so that it is available to conference attendees. Your presentation can be a link (ie. Prezi, SlideShare, VoiceThread, etc.) or a file upload (.pdf is recommended). This material, along with the full abstract and information about the authors, becomes part of the conference materials that remain on the website. You may also elect to submit a final paper (recommended for Research sessions), should you have one, for consideration for publication in OLC’s Online Learning Journal. These are the stated guidelines for the journal: papers should be full papers, which include scientific rigor and data. The results presented should clearly advance our field by providing new information. Papers that are purely anecdotal or have no research underlayment will not be considered for publication. Papers are typically 10 to 20 pages printed and conform to the guidelines for publication found at https://onlinelearningconsortium.org/read/journals/. All full paper submissions may be eligible for publication in the conference proceedings and/or special issue of the Online Learning Journal. These manuscripts must be original ( not published or accepted in a journal or conference proceedings and currently not under consideration for publication elsewhere). Papers are blind reviewed.
In light of the ongoing difficulties with the COVID-19 pandemic, and understanding the uncertainties and challenges institutions are currently facing, we are launching our Call for Presentations for our fall OLC Accelerate 2021 conference with flexible presentation options that accommodate both onsite and virtual participation. OLC is pleased to offer presenters a choice to present onsite in Washington, DC, or in a virtual presenter to virtual audience format. Additionally, we have moved Discovery Sessions to a completely virtual format in order to accommodate for social distancing needs in this presentation format. Presenters must register for the conference – onsite presenters must register for the All Access Pass. Virtual only presenters must register for the Full Virtual Access Pass.
No, OLC does not provide laptops for presenters. Each onsite presentation room is equipped with an LCD projector, a wired Internet connection to the podium, laptop audio output capability, a podium and a screen (16:9 ratio). Computers are not provided. Each presenter must bring their own laptop. LCD projectors are installed with an HDMI cable to accommodate both PC and Macintosh systems. Make certain that your computer is properly configured and all the necessary plug-ins have been pre-loaded prior to your presentation. Be sure to bring the appropriate adapters as needed if your computer or device does not have an HDMI port. In addition, because of the idiosyncrasies of internet traffic, you should consider loading Web pages onto a flash drive rather than trying to call them up live. If you have technical questions or other A/V needs not mentioned above, please contact email@example.com.
Virtual presenters are responsible for their own presentation technology, including but not limited to computers, headsets, and microphones. We strongly recommend presenters use a headset and microphone to ensure the best audio quality for their audience.
We will provide an HDMI connection at the podium for presentations. If your laptop does not have an HDMI output, we recommend you bring an adapter for your laptop depending on what ports your laptop has.
Yes, OLC has contracted for a special room rate at the Gaylord National Resort & Convention Center, where the conference will be held. Attendees of the conference must book their hotel room through the conference website no later than Monday, September 13, 2021 in order to receive discounted rates starting at $269++* per night plus taxes and fees. The special conference rate also applies for three days prior to and three days after the conclusion of the conference. You will be able to make your hotel reservations using the reservations link on the travel page.
The conference website will have a complete listing of sessions where you may find the date and time assigned for your presentation. After the schedule is published in July, you may search for your presentation date/time/room assignment. You may search a number of ways – by track, by presentation type, date, etc. – to find your presentation. You can also use the Presenter tab to search by your last name. There are advanced search filters in the “Search” tab that allow you to search by keyword, date, session type, track, audience, or special session type. Click on the link for your presentation and you will see the full description for your session. Please refer to the conference website if you are uncertain about your presentation type or length. It will be listed as part of your presentation description. Be sure to check back frequently as presentation rooms, dates, and times do change. If attending onsite, we recommend that you plan to stay through the end of the conference (Friday at 1pm ET) and make your travel arrangements accordingly.
All virtual sessions will be presented in a virtual presenter to virtual audience format and will be recorded for on-demand viewing by conference attendees.
Certain onsite sessions will also be designated for live streaming for virtual attendee viewing. Please review the live streaming schedule to determine if your session has been designated for streaming. The lead presenter of each accepted session must complete the presenter release form during the presentation claiming process. Beyond the release form, minimal additional preparation is required for live streamed presenters.
Goals for Live Stream Sessions:
Tips for Designing Your Live Streamed Session:
Working with Your Session Chair:
Delivering an Interactive, Live Streamed Session
Yes. Each session has a link on the website that allows attendees to complete session evaluation forms online. We will provide a slide you should insert at the start and end of your presentation to encourage evaluations to be submitted by your session attendees. All session evaluations will be collected, tabulated by the conference management team, and the results sent to you in the weeks following the conference. Keynote presentations will have their evaluations gathered in the online post-conference survey.
Each virtual-to-virtual session will have a session chair and an OLC staff member who will be available to assist if any technical issues may arise. At both the onsite and virtual-to-virtual conferences, the session chair will introduce the presentation to the audience, monitor the live stream, and collect virtual attendee questions to pose to the presenter(s) during Q & A.
Each onsite session will have either a session chair or a hall monitor. All live streamed sessions will have session chairs, who will notify the AV manager if the presenter is having technical issues, introduce the presentation to the onsite and virtual audiences, monitor the live stream, and collect virtual attendee questions to pose to the presenter(s) during Q & A. Non-streamed sessions will have hall monitors, who will report technical issues to the AV manager.
Yes! We strongly encourage you to post your presentation and any support materials to your conference session page no later than September 10, 2021. This is important for your fellow conference attendees so they can be prepared for your session. Doing so is also important for those who may need the resources to assist important accessibility issues. OLC is unable to make copies of handouts.
No, OLC does not provide flipcharts for presenters to use in the onsite presentation rooms. We recommend that you start a Google doc and project it as your “flip chart” and then share the doc with any participants who want access after your presentation.
We recommend creating your presentation in 16:9 format, but either 4:3 or 16:9 can be accommodated.
All virtual-to-virtual synchronous presentations and onsite streaming presentations will be held via Zoom Meeting rooms accessed through our online conference venue.
Breakout rooms are not encouraged because they cannot be recorded or captioned individually. However, if using a breakout room is critical to your presentation, please plan to leave one group in the main room for the benefit of on-demand viewers. Requests for breakout rooms should be made by contacting firstname.lastname@example.org no later than September 2.
If you would like to conduct a poll using Zoom’s functionality, submit your questions and answer options to email@example.com no later than September 2. If using external collaboration or polling tools, please be sure they can be screen-shared, included in the captioning, recorded as part of your presentation, and made available to the on-demand audience.
Yes! Let’s work together to create some buzz about your participation in this conference! Please promote your own presentation as well as the conference in general to your colleagues and social networks. The Twitter handle is @OLCToday; the hashtag for this conference is #OLCAccelerate. Feel free to create a hashtag for your own presentation as well. Presenters may indicate a custom hashtag in the presentation claiming process. We also suggest you post hashtags at the start of your session and encourage attendees to use them.
These presentations are asynchronous electronic poster sessions. With social distancing concerns top of mind, Discovery sessions will be fully virtual presentations that allow presenters to share their work, ideas, and innovations in a virtual presenter to virtual audience format. These sessions allow for a greater exchange of ideas and in-depth asynchronous conversations about important topics to the OLC community.
It is becoming increasingly common for conference participants to document and disseminate the information shared in conference sessions through social media. We are requesting that you help them (and us) capture, credit, and amplify your message more effectively and accurately. Here are some best practices and ideas for your consideration.
As lead presenter of a session at the conference, we urge you to upload or link to your presentation file and any additional supplemental files for your presentation. These materials will be available to onsite and virtual conference attendees on the OLC Accelerate 2021 website, linked on your session page. Providing your final presentation is essential to providing a quality conference experience for all attendees.
We ask for files to be uploaded by September 10, 2021. If you make changes to your presentation in the weeks leading up to the conference, you may upload a revised version of your presentation at any time by following the same steps outlined above.
Please check this page as updates and additional information is added as the conference approaches.