Join thousands of faculty, system administrators, course designers and interested professionals in the pursuit of quality online learning.  Become a sponsor or exhibitor for OLC Accelerate 2018, to be held November 14-16, 2018 at the Walt Disney World Swan and Dolphin Resort Hotel in Orlando, Florida.

The 2017 conference attracted an on-site attendance of 1,765 and a virtual attendance of 1,000 from over 550+ institutions, all 50 states plus Washington DC, and 24 countries.  The attendee breakdown was 14% Administrator, 12% Program Director/Manager, 18% Faculty/Instructor, 21% Instructional Designer/Instructional Technologist, 18% Corporate Vendor, 5% Executive, 1.5% Library/Media, 1.5% Research, 6% Staff, 1% student, and 2% Other.

We welcome organizations who offer hardware, software, Internet activities, distance and blended learning, educational technology and other products and services of interest to higher education, administrators, instructional designers, and trainers, as well as professional development  professionals in healthcare, government and workforce training.

Review the list of last year’s conference sponsors and exhibitors.

Our OLC conference sponsors get exceptional opportunities for client contact and brand recognition. Our well-attended events provide premium opportunities for you to network, discover, and share views on online learning, emerging technologies, and best practices.

Check out our National Sponsorship options for top-level benefits and exhibit status at the OLC Accelerate Conference (November 14-16, 2018 – Orlando), and plan early for 2019. The OLC Innovate 2019 conference will be April 3-5, 2019 in Denver, Colorado, and the OLC Accelerate 2019 conference will be November 20-22, 2019 in Orlando, Florida. 

For additional information, contact Brenda Weiss-Pesta, Director of Sponsorship Sales, at brenda.pesta@onlinelearning-c.org or 617-716-1417.  We look forward to seeing you there!

To request or access exhibitor and sponsorship materials, please click on the links below. We will continue to add links as more information becomes available.

We look forward to you having you join us at OLC Accelerate 2018.

Exhibitor/Sponsor
Prospectus and/or Contract

Credit Card
Authorization Form

Exhibit Hall
Floor Plan

Freeman Exhibit
Management Kit

Freeman Quick Facts (pdf)

Freeman Full Kit (online) (pdf) – coming

Internet Order Form

Electrical Online Order Form (pdf Manual)

A/V Order Form – coming

Lead Retrieval Order From

Download XLSX

  Tuesday
November 13
Wednesday
November 14
Thursday
November 15
Friday
November 16

Exhibit Set-up*

11:00am – 4:00pm    

Exhibit Hours*

 

5:00pm – 7:00pm 10:00am – 7:00pm 8:30am – 3:15pm

Exhibit Dismantle*

 

  3:15pm – 5:00pm 8:00am – 12:00pm

 *Hours are subject to change. OLC will not allow early tear downs. Please be respectful of attendees in the hall and your neighboring exhibitors/sponsors and do not tape boxes and tear down displays before 3:15pm Thursday. 

Booth dimensions are 10′ deep x 10′ wide (a double booth would be 10′ deep x 20′ wide). Additional booth information (coming)

Exhibit and sponsorship opportunities may be found in the Prospectus. Key benefits include:

  • Exhibits will be located in a prime traffic area central to all session rooms, with a Welcome reception, Café seating, coffee and snack breaks, and Technology Test Kitchen, all strategically located in the exhibit area to enhance traffic to your booth.

  • National and Gold sponsors are guaranteed a presentation slot in the Industry Showcase.  Additional Industry Showcase Presentations are available on a space available basis for Silver sponsors and Exhibitors by sponsorship level and then in the order contracts are received.

  • Special benefits for a wide range of sponsorship opportunities. Contact Brenda (brenda.pesta@onlinelearning-c.org) for additional branding opportunities. 

Deadline

Item

Details

Ongoing Booth Contact Information Individuals designated as a contact receive important logistical communications from OLC. Please send contact changes to Laurie Lulow and Brenda Weiss-Pesta
      
Ongoing Rules and Regulations Exhibitors are responsible for ensuring that their booths meet all of the exhibit specifications, as provided in the rules and regulations.
      
8/7/2018
or earlier
Booth Selection Begins The conference team will contact sponsors and exhibitors for booth selection by contract level and then receipt date of contract. Please be sure your booth contact information is updated as we allow 48 hours for a response before assigning a space and moving to the next vendor in line.
     
9/7/2018 Exhibitor/Sponsor Profile Complete profile and submit logo (logo specs). Information submitted after this date is not guaranteed inclusion in the printed Schedule-at-Glance.
9/7/2018 Industry Showcase Session Abstracts Due Submit Industry Showcase information
     
9/7/2018 National Titanium and Diamond Sponsor Presentations Due Submit National Sponsor Presentation information
     
9/13/2018 Printed Program Ads Due Full page ad specs (National, Gold); Half page ad specs (Silver)
9/21/2018 Exhibitor/Sponsor Mailing List (direct mail, no e-mail) Exhibitors and Gold and Silver Sponsors receive one complimentary set of attendee addresses (non-opt out) to promote corporate presence via an approved direct mail piece (no e-mail).
Send your promotional materials to info@onlinelearning-c.org for approval.
       
9/21/2018 National Sponsor Email List National Titanium, Diamond and Platinum Sponsors receive on complimentary set of attendee addresses with email address (non-opt out) to promote corporate presence via an approved direct mail piece or email (one allowed pre-conference).
Send your promotional materials and email text to info@onlinelearning-c.org for approval.
      
10/12/2018 Housing Cutoff (cutoff is Oct 12)
Make your Hotel Reservations
This is the last day to make hotel reservations in the housing block at the WDW Swan and Dolphin and receive the conference rate. After this date reservations need to be made directly with the hotel.
10/12/2018 Advance Shipping to Freeman Warehouse Begins Freeman begins accepting shipments at their warehouse. Shipping information and labels are available at Freeman Online. The advance shipping deadline is November 6.
10/15/2018 Booth raffle and social media prize deadline for inclusion in the addendum/special events flyer If you will offer a booth raffle and/or if you would like to contribute a prize to the Social Media Contest, please complete this form
       
10/23/2018 Exhibitor Appointed Contractor Form Due
       
10/23/2018 Freeman (discount price deadline) Submit to Freeman; forms are located at Freeman Online.
Booth carpeting 
Booth furnishings, displays, and accessories (OLC purchases a draped table, two chairs and wastebasket for each booth. Booths have black back drape and grey side drapes).
Labor installation/dismantle
Material handling
Forklift/rigging labor
Third-party authorization form
      
10/23/2018 Electrical One outlet with two plug in receptacles is provided for each single and double booth. GES is provider. See page TBD of Exhibitor Kit for additional electrical needs.
      
10/23/2018 Overhead sign and banner hanging PSAV is provider. Please see page TBD of Exhibitor kit.
     
10/23/2018 Booth Internet (advance rate deadline) Hall has wireless internet connectivity; vendors may purchase hardwired internet via Xponet. See page TBD of Exhibitor Kit.
     
10/23/2018 Exhibitor/Sponsor Booth Catering & Services Menu Walt Disney World Swan and Dolphin; page TBD
       
10/23/2018 A/V and Computer Rental (advance rate deadline) PSAV; page TBD of the Exhibitor Kit
      
10/31/2018 On-site Booth Contact – for logistics Please provide the contact information for the on-site person responsible for your booth who conference management can contact if needed.
       
10/31/2018 Exhibitor/Sponsor Badge Registration Register your exhibit hall staff in advance. After October 31, paid registrations will be assessed a $50.00 fee (no exceptions).
      
11/1/2018 Lead Retrieval Rental Deadline (advance rate deadline) *Lead retrieval unit is provided for National Sponsors. SmartSource is provider. See page TBD of the Exhibitor Kit.
      
11/6/2018 Advance Receiving of Shipments at Freeman Warehouse Ends Material arriving after this date will be received at the warehouse with an additional after-deadline charge; shipping information and labels are located at Freeman Online.
     
11/13/2018 Shipments Received at Show Site Freeman will begin accepting shipments at the WDW Dolphin; shipping information and labels are available at Freeman Online. Shipments arriving before this date may be refused by the facility.