Join thousands of faculty, system administrators, course designers and interested professionals in the pursuit of quality online learning.  Become a sponsor or exhibitor for OLC Innovate 2018, to be held April 18-20, 2018 at the Gaylord Opryland Resort and Convention Center in Nashville, Tennessee. 

The 2017 conference attracted an on-site attendance of 1,247 and a virtual attendance of 800 from over 550+ institutions, 48 states & territories, and 13 countries.  The attendee breakdown was 18% Administrator, 14% Program Director/Manager, 23% Faculty/Instructor, 23% Instructional Designer/Instructional Technologist, 17% Corporate Vendor, 3% Executive, and 2% Other.

We welcome organizations who offer hardware, software, Internet activities, distance and blended learning, educational technology and other products and services of interest to higher education, administrators, instructional designers, and trainers, as well as professional development  professionals in healthcare, government and workforce training.

Review the list of last year’s conference sponsors and exhibitors.

Our OLC conference sponsors get exceptional opportunities for client contact and brand recognition. Our well-attended events provide premium opportunities for you to network, discover, and share views on online learning, emerging technologies, and best practices.

Planning on attending both Online Learning Consortium conferences in 2018? Check out our National Sponsorship options for top-level benefits and exhibit status at the OLC Innovate conference (April 18-20, 2018 – Nashville) and the OLC Accelerate Conference (November 14-16, 2018 – Orlando).

For additional information, contact Brenda Weiss-Pesta, Director of Sponsorship Sales, at or 617-716-1417.  We look forward to seeing you there!

To request or access exhibitor and sponsorship materials, please click on the links below. We will continue to add links as more information becomes available.

We look forward to you having you join us at OLC Innovate 2018.

Prospectus and/or Contract

Credit Card
Authorization Form

Exhibit Hall
Floor Plan

Lead Retrieval

Download Order Form

April 17
April 18
April 19
April 20

Exhibit Set-up*

12:00pm – 5:00pm     

Exhibit Hours*


8:00am – 12:00pm
1:00pm – 7:00pm
8:30am – 12:00pm
1:30pm – 4:00pm
9:00am – 11:15am

Exhibit Dismantle*



11:30am – 1:30pm

 *Hours are subject to change. OLC will not allow early tear downs. Please be respectful of attendees in the hall and your neighboring exhibitors/sponsors and do not tape boxes and tear down displays before 11:30am. 

Booth dimensions are 10′ deep x 10′ wide (a double booth would be 10′ deep x 20′ wide). Additional booth information

Exhibit and sponsorship opportunities may be found in the Prospectus. Key benefits include:

  • Exhibits will be located in a prime traffic area central to all session rooms, with a Welcome reception, Café seating, coffee and snack breaks, Innovation Lab, and Innovation Installation all strategically located in the exhibit area to enhance traffic to your booth.

  • National and Gold sponsors are guaranteed a presentation slot in the Industry Showcase.  Additional Industry Showcase Presentations are available on a space available basis for Silver and Bronze sponsors and Exhibitors by sponsorship level and then in the order contracts are received.

  • Special benefits for a wide range of sponsorship opportunities.




Ongoing Booth Contact Information Individuals designated as a contact receive important logistical communications from OLC. Please send contact changes to Laurie Lulow and Brenda Weiss-Pesta.
Ongoing Rules and Regulations Exhibitors are responsible for ensuring that their booths meet all of the exhibit specifications, as provided in the rules and regulations.
or earlier
Booth Selection Begins The conference team will contact sponsors and exhibitors for booth selection by contract level and then receipt date of contract. Please be sure your booth contact information is updated as we allow 48 hours for a response before assigning a space and moving to the next vendor in line.
2/8/2018 Exhibitor/Sponsor Profile Complete profile and submit logo (logo specs). Information submitted after this date is not guaranteed inclusion in the printed Schedule-at-Glance.
2/12/2018 Printed Program Ads Due Full page ad specs (National, Gold); Half page ad specs (Silver)
2/15/2018 Industry Showcase Session Abstracts Due Submit Industry Showcase information
2/15/2018 National Titanium and Diamond Sponsor Presentations Due Submit National Sponsor Presentation information
2/28/2018 Exhibitor/Sponsor Mailing List (direct mail, no e-mail) Exhibitors and Gold and Silver Sponsors receive one complimentary set of attendee addresses (non-opt out) to promote corporate presence via an approved direct mail piece (no e-mail).
Send your promotional materials to for approval.
2/28/2018 National Sponsor Email List National Titanium, Diamond and Platinum Sponsors receive on complimentary set of attendee addresses with email address (non-opt out) to promote corporate presence via an approved direct mail piece or email (one allowed pre-conference).
Send your promotional materials and email text to for approval.
3/14/2018 Booth raffle and social media prize deadline for inclusion in the addendum/special events flyer If you will offer a booth raffle and/or if you would like to contribute a prize to the Social Media Contest, please complete this form
3/19/2018 Advance Shipping to Freeman Warehouse Begins Freeman begins accepting shipments at their warehouse. Shipping information and labels are available at Freeman Online. The advance shipping deadline is April 10.
3/26/18 Housing Cutoff (cutoff is 6pm CT)
Make your Hotel Reservations
This is the last day to make hotel reservations in the housing block at the Opryland Gaylord and receive the conference rate. After this date reservations need to be made directly with the hotel.
3/27/2018 Freeman (discount price deadline) Submit to Freeman; forms are located at Freeman Online.
Booth carpeting (OLC has purchased Classic Carpet in color Tuxedo for the entire hall. You may purchase a different color, style, texture to overlay if you wish).
Booth furnishings, displays, and accessories (OLC purchases a draped table, two chairs and wastebasket for each booth. Booths have black back drape and grey side drapes).
Labor installation/dismantle
Material handling
Forklift/rigging labor
Third-party authorization form
3/27/2018 Exhibitor Appointed Contractor Form Due
3/27/2018 Electrical One outlet with two plug in receptacles is provided for each single and double booth. PSAV is provider. See page 109 of Exhibitor Kit for additional electrical needs.
3/27/2018 Overhead sign and banner hanging PSAV is provider. Please see page 113 of Exhibitor kit.
3/27/2018 Booth Internet Hall has wireless internet connectivity; vendors may purchase hardwired internet via Gaylord Opryland. See page 114 of Exhibitor Kit.
3/27/2018 Exhibitor/Sponsor Booth Catering & Services Menu Gaylord Opryland; page 97
3/27/2018 A/V and Computer Rental (advance rate deadline) PSAV; page 96 of the Exhibitor Kit
4/2/2018 On-site Booth Contact – for logistics Please provide the contact information for the on-site person responsible for your booth who conference management can contact if needed.
4/2/2018 Exhibitor/Sponsor Badge Registration Register your exhibit hall staff in advance. After April 2, paid registrations will be assessed a $50.00 fee (no exceptions).
4/4/2018 Lead Retrieval Rental Deadline (advance rate deadline) *Lead retrieval unit is provided for National Sponsors. SmartSource is provider. See page 117 of the Exhibitor Kit.
4/10/2018 Advance Receiving of Shipments at Freeman Warehouse Ends Material arriving after this date will be received at the warehouse with an additional after-deadline charge; shipping information and labels are located at Freeman Online.
4/17/2018 Shipments Received at Show Site Freeman will begin accepting shipments at the Gaylord Opryland; shipping information and labels are available at Freeman Online. Shipments arriving before this date may be refused by the facility.