OLC Accelerate 2020 Presenter FAQs
Please check below for the answers to frequently asked presenter questions. Notifications were emailed to all submitters on July 20, 2020.
Please check below for the answers to frequently asked presenter questions. Notifications were emailed to all submitters on July 20, 2020.
The following guidelines are meant to help you with your preparations to present at the conference. Should you have additional questions after reading these guidelines, please contact the OLC Conference Management Team at firstname.lastname@example.org.
Workshops, Pre-conference Workshops, and Summits should be designed with specific, identifiable learning outcomes for participants and provide participants with tangible “take-away” information, models, and/or products with multiple opportunities for collaborative and/or interactive group activities to engage participants in a more in-depth look into the topic and related technological tools. Presenters must consider how participant engagement will be used to achieve participant learning outcomes. Presenters must account for questions, answers, and/or whole group discussion within the course of the workshop.
You can find the specific time for your session on the conference website Program page. Presenters should plan to enter their Zoom rooms through the attendee links about 10-15 minutes prior to the session start time. The OLC staff room manager will promote presenter to “co-host” status in the Zoom room. Please allow this 10-15 minutes to do any tech checks and finalize plans with your room manager and session chair for Q&A or other requests for your session.
All virtual live streaming presentations will have a couple of housekeeping slides at the beginning and end of each session. The closing housekeeping slides will include a session evaluation reminder. Onsite presenters should download our “Session Evaluation Reminder Slide” (.pptx) to insert at the beginning and end of your presentation to encourage attendees to complete evaluations for your session. We recommend 16:9 ratio slides to maximize the screen size and proportions. Please note that we do not use paper evaluation forms. All sessions evaluations are done through the conference website, the conference beta platform or the conference mobile app.
Let’s work together to create some buzz about your participation in this conference! Please promote your own presentation as well as the conference in general to your colleagues and social networks. The Twitter handle is @OLCToday; the hashtag for this conference is #OLCAccelerate. Feel free to create hashtag for your own presentation as well. Presenters may indicate a customer hashtag in the presentation claiming process. We also suggest you post hashtags at the start of your session and encourage attendees to use them. Review the Presenter Promo Kit for important dates, information, and a meme you can share on your social media outlets.
OLC Accelerate is the virtual-to-virtual portion of the conference (November 9-18, 2020) while OLC Velocity is the onsite portion of the conference (November 18-20, 2020 in Orlando, FL). If you register for an “ALL ACCESS PASS”, you are registering for both the virtual and onsite components of the conference. If you register for “FULL VIRTUAL PASS”, you are registering for only the OLC Accelerate virtual portion of the conference. Onsite Presenters would register for the ALL ACCESS PASS. Virtual presenters would register for the FULL VIRTUAL PASS unless they intend to also participate in the onsite (Velocity) portion of the conference.
Yes, all presenters are required to register in advance of the conference. Presenters must register and pay the registration fee no later than September 23, 2020 in order to avoid potential session cancelation. The registration fee table can be found on the registration page. Any presenter unable to register by September 23 should contact Christine Hinkley, Sr. Director of Conferences, at email@example.com with a description of the issue and the time frame you expect it to be resolved within.
No, OLC does not cover any other conference-related expenses for presenters. As a non-profit, OLC is unable to provide assistance for travel or lodging expenses to presenters. Presenters are responsible for their own travel and lodging expenses, including all taxes and fees on said travel and lodging expenses.
The final date presenters can submit edits to their abstracts or submit co-presenter information is September 23, 2020. Any changes submitted after that date will not be included in the printed Schedule at a Glance and may or may not be updated on the website and mobile app. Any changes to presenters, session descriptions, etc. must be submitted no later than September 23 to firstname.lastname@example.org.
Yes, all proposals go through a rigorous 3-phase review process. The first phase consists of a double-blind peer-review. The second phase is review and recommendation by the track chairs. The third phase is final review by the conference and program chairs and the OLC conference team.
Submission notifications are scheduled to be emailed on July 20. Notifications are sent to all authors on each submission. Only the lead presenter should claim the session. All submissions are sent notification emails, regardless of acceptance status. Please be sure to “whitelist” emails from the @onlinelearning-c.org domain. If you do not receive a notification email, please contact us at email@example.com.
No, OLC does not require a final paper submission. Your presentation is your final product. We require presenters to upload a final presentation by November 2, 2020 to the presenter’s session page so that it is available to conference attendees. Your presentation can be a link (ie. Prezi, SlideShare, VoiceThread, etc.) or a file upload (.pdf is recommended). This material, along with the full abstract and information about the authors, becomes part of the conference materials that remain on the website. You may also elect to submit a final paper (recommended for Research sessions), should you have one, for consideration for publication in OLC’s Online Learning Journal. These are the stated guidelines for the journal: papers should be full papers, which include scientific rigor and data. The results presented should clearly advance our field by providing new information. Papers that are purely anecdotal or have no research underlayment will not be considered for publication. Papers are typically 10 to 20 pages printed and conform to the guidelines for publication found at https://onlinelearningconsortium.org/read/journals/. All full paper submissions may be eligible for publication in the conference proceedings and/or special issue of the Online Learning Journal. These manuscripts must be original ( not published or accepted in a journal or conference proceedings and currently not under consideration for publication elsewhere). Papers are blind reviewed.
In light of the ongoing difficulties with the COVID-19 pandemic, and understanding the uncertainties and challenges institutions are currently facing, we are relaunching our Call for Presentations for our fall OLC Accelerate 2020 conference with flexible presentation options that accommodate both onsite and virtual participation. New for 2020, OLC is pleased to announce that presenters will have a choice to present onsite in Orlando, or in a virtual presenter to virtual audience format. Additionally, we have moved Discovery Sessions to a completely virtual format in order to accommodate for social distancing needs in this presentation format. Presenters must register for the conference – onsite presenters must register for the All Access Pass. Virtual only presenters must register for the Full Virtual Access Pass.
No, OLC does not provide laptops for presenters. Each room is equipped with an LCD projector, a wired Internet connection to the podium, laptop audio output capability, a podium and a screen (16:9 ratio). Computers are not provided. Each presenter must bring their own laptop. LCD projectors are installed with an HDMI cable to accommodate both PC and Macintosh systems. Make certain that your computer is properly configured and all the necessary plug-ins have been pre-loaded prior to your presentation. Be sure to bring the appropriate adapters as needed if your computer or device does not have an HDMI port.. In addition, because of the idiosyncrasies of internet traffic, you should consider loading Web pages onto a flash drive rather than trying to call them up live. If you have technical questions or other A/V needs not mentioned above, please contact firstname.lastname@example.org.
We will provide anHDMI connection at the podium for presentations. If your laptop does not have an HDMI output, we recommend you bring an adapter for your laptop depending on what ports your laptop has.
Yes, OLC has contracted for a special room rate at the Walt Disney World Swan and Dolphin Resort, where the conference will be held. Attendees of the conference must book their hotel room through the conference website no later than Friday, October 16, 2020 in order to receive discounted rates starting at $228++* per night plus taxes and fees. The special conference rate also applies for three days prior to and three days after the conclusion of the conference. You will be able to make your hotel reservations using the reservations link on the travel page.
The conference website will have a complete listing of sessions where you may find the date and time assigned for your presentation. After the schedule is published in August, you may search for your presentation date/time/room assignment. You may search a number of ways – by track, by presentation type, date, etc. – to find your presentation. You can also use the Presenter tab to search by your last name. There are advanced search filters in the “Search” tab that allow you to search by keyword, date, session type, track, audience, or special session type. Click on the link for your presentation and you will see the full description for your session. Please refer to the conference website if you are uncertain about your presentation type or length. It will be listed as part of your presentation description. Be sure to check back frequently as presentation rooms, dates, and times do change. If attending onsite, we recommend that you plan to stay through the end of the conference (Friday at 1pm ET) and make your travel arrangements accordingly.
Certain sessions have been designated for live streaming from the conference for virtual attendee viewing. Please review the live streaming schedule to determine if your session has been designated for streaming. If so, at least one presenter from each streamed session must complete the presenter release form. Please note that the photo uploaded to your user profile will be used for the streamed session catalog. Beyond the release form, minimal additional preparation is required for live streamed presenters.
Goals for Live Stream Sessions:
Tips for Designing Your Live Streamed Session:
Working with Your Session Chair:
Delivering an Interactive, Live Streamed Session
Yes. Each session has a link on the website and in the mobile app that allows attendees to complete session evaluation forms online. We will provide a slide you should insert at the start and end of your presentation to encourage evaluations to be submitted by your session attendees. All session evaluations will be collected, tabulated by the conference management team, and the results sent to you in the weeks following the conference. Keynote presentations will have their evaluations gathered in the online post-conference survey.
Each session will have either a session chair or a hall monitor. All live streamed sessions will have session chairs, who will notify the AV manager if the presenter is having technical issues, introduce the presentation to the onsite and virtual audiences, monitor the live stream, and collect virtual attendee questions to pose to the presenter(s) during Q & A. Non-streamed sessions will have hall monitors, who will report technical issues to the AV manager.
Due to the number of presentations, we are unable to make photocopies of any presentation materials, either onsite or prior to the conference. We encourage you to post your presentation and any support materials to the conference proceedings repository. If you feel you must provide handouts during your presentation, we recommend bringing at least 35-50 copies. If there are extra handouts, you may bring them to the Registration Desk and they will be displayed for others to pick-up.
No, OLC does not provide flipcharts for presenters to use in the presentation rooms. We recommend that you start a Google doc and project it as your “flip chart” and then share the doc with any participants who want access after your presentation.
Breakout rooms will have screens that are set up for 16:9 presentations, but either 4:3 or 16:9 can be accommodated.
Yes! Let’s work together to create some buzz about your participation in this conference! Please promote your own presentation as well as the conference in general to your colleagues and social networks. The Twitter handle is @OLCToday; the hashtag for this conference is #OLCAccelerate. Feel free to create hashtag for your own presentation as well. Presenters may indicate a custom hashtag in the presentation claiming process. We also suggest you post hashtags at the start of your session and encourage attendees to use them.
Check in and pick-up your name badge at the conference registration desk. Check the website to verify your session time/room. Last minute changes are always possible. We encourage you to come to early registration Tuesday 3-7pm.
It is becoming increasingly common for conference participants to document and disseminate the information shared in conference sessions through social media. We are requesting that you help them (and us) capture, credit, and amplify your message more effectively and accurately. Here are some best practices and ideas for your consideration.
As lead presenter of a session at the conference, we urge you to upload or link to your presentation file and any additional supplemental files for your presentation. These materials will be available to onsite and virtual conference attendees on the OLC Accelerate 2020 website, linked on your session page. Providing your final presentation is essential to providing a quality conference experience for all attendees.
We ask for files to be uploaded by November 2, 2020. If you make changes to your presentation in the weeks leading up to the conference, you may upload a revised version of your presentation at any time by following the same steps outlined above.
Please check this page as updates and additional information is added as the conference approaches.